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Terms of Service

Last updated: January 2026

1. Acceptance of Terms

By accessing or using InvoicePortalX ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, please do not use the Service.

2. Service Description

InvoicePortalX is a branded customer invoice portal service that allows B2B suppliers to provide their customers with secure, 24/7 access to invoices and other accounts receivable documents through a web-based interface.

3. User Accounts

3.1 Account Creation

When the Service is available, you may need to create an account (for example, an admin account) and provide accurate, complete, and current information. You are responsible for safeguarding your credentials and for any activities or actions under your account.

3.2 Account Responsibilities

You agree to:

  • Provide and maintain accurate account information
  • Maintain the security of your account credentials
  • Accept responsibility for all activities that occur under your account
  • Notify us immediately of any unauthorized use of your account
  • Comply with all applicable laws and regulations

4. Payment Terms

4.1 Subscription Fees

The Service is offered on a subscription basis. Prices are shown in USD unless we state otherwise. Current plans and pricing are published on our website and may change over time.

  • Core: $49/month for up to 1,000 invoices/month
  • Pro: $89/month for higher volumes and API access
  • Growth: Custom pricing for self-hosted or custom deployments

4.2 Billing Cycle

Once paid plans are available, subscription fees are billed monthly in advance via Stripe in USD. You authorize us (via Stripe) to charge your payment method for the applicable fees on a recurring basis until you cancel.

4.3 Payment Terms

All fees are non-refundable except as required by law. We reserve the right to modify pricing and plan details. If you are on a paid plan, we will provide reasonable notice of material pricing changes where required.

4.4 Private Beta and Upgrade Window

InvoicePortalX may be offered in a private beta period. During the beta, we may provide access without charging subscription fees and without requiring a payment method.

When the beta ends, we will provide notice and a 14-day period to upgrade to a paid plan. If you do not upgrade within that period, the portal may become read-only and may be accessible only via an admin login until you upgrade or request deletion.

5. Acceptable Use Policy

You agree not to use the Service to:

  • Upload or distribute any content that is illegal, harmful, or violates third-party rights
  • Impersonate any person or entity or misrepresent your affiliation
  • Interfere with or disrupt the Service or servers connected to the Service
  • Attempt to gain unauthorized access to any portion of the Service
  • Use the Service for any purpose other than its intended business purpose

6. Data and Content

6.1 Your Data

You retain ownership of all data you upload to the Service. We do not claim any ownership rights in your data.

6.2 Read-Only Access

The Service provides read-only access to your invoice data. We do not modify, alter, or write back to your accounting or invoicing systems. Your existing systems remain the single source of truth for all financial data.

6.3 Data Security

We implement industry-standard security measures to protect your data, including:

  • Supplier-level data isolation
  • Customer-scoped access controls
  • Audit logging for all administrative actions
  • Encrypted data transmission

7. Limitation of Liability

To the fullest extent permitted by law, InvoicePortalX shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses.

Our total liability for any claims arising from these Terms shall not exceed the amount you paid to us in the twelve (12) months preceding the claim.

8. Termination

8.1 Termination by You

You may terminate your account at any time by contacting us or through your account settings. You will remain responsible for all fees incurred prior to termination.

8.2 Termination by Us

We reserve the right to suspend or terminate your account at any time for violation of these Terms, for security reasons, or at our discretion.

9. Governing Law

These Terms are governed by the laws of Victoria, Australia, without regard to conflict of law principles.

10. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by posting the new Terms on the Service and updating the "Last updated" date. Your continued use of the Service after such modifications constitutes your acceptance of the new Terms.

11. Contact Information

If you have questions about these Terms, please contact:

InvoicePortalX —
Email: hello@invoiceportalx.com

Last updated: January 2026