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Privacy Policy

Last updated: January 2026

1. Introduction

InvoicePortalX ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what we collect when you visit invoiceportalx.com, request access to our private beta, and (once available) use the InvoicePortalX Service.

2. Data We Collect

2.1 Information You Provide (Beta Requests)

When you submit the private beta request form, we collect the information you enter, which may include:

  • Contact & Company: company name, your name, email address, country, role
  • Qualification: company size, monthly invoice volume, current system, timeline
  • Optional: additional comments

2.2 Information Automatically Collected

When you visit the website, we (and our infrastructure providers) may automatically collect:

  • Log Data: IP address, browser type, device information, referrer, pages visited, and timestamps
  • Security Signals: bot/abuse signals used to protect the site (e.g., CAPTCHA verification)
  • Analytics: aggregated usage analytics (see Section 12)

3. How We Use Your Data

We use the data we collect to:

  • Run the website and beta program: process and review beta requests and communicate with you
  • Provide the Service (once available): operate the portal and related features you request
  • Improve the Service: understand usage patterns and improve performance and reliability
  • Ensure Security: prevent abuse, spam submissions, and unauthorized access
  • Comply with Legal Obligations: Meet regulatory requirements and enforce our Terms of Service

4. Data Protection

4.1 Security Measures

We implement industry-standard security measures to protect your data:

  • Encryption: All data is transmitted using HTTPS/TLS encryption
  • CAPTCHA/Abuse Protection: we use Cloudflare Turnstile and related checks to reduce spam and abuse
  • Secure Infrastructure: we use Cloudflare Pages/Workers infrastructure and security controls where applicable

4.2 Data Retention

We retain personal information only for as long as needed for the purposes described above (for example, to manage the beta). You can request deletion at any time by emailing us (see Section 11). We may retain limited records where required by law or for legitimate business purposes (e.g., security and fraud prevention).

5. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you
  • Correction: Update or correct inaccurate personal data
  • Deletion: Request deletion of your personal data (subject to legal requirements)
  • Portability: Receive your data in a structured, machine-readable format
  • Objection: Object to certain processing activities
  • Restriction: Limit certain processing activities

To exercise these rights, please contact us at hello@invoiceportalx.com.

6. Data Sharing

We do not sell your personal data. We may share your data only in the following circumstances:

  • Service Providers: with vendors that help us operate the website and service (e.g., Cloudflare). Once paid plans are available, we will use Stripe for billing in USD.
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Legal Requirements: When required by law, court order, or government authorities
  • With Your Consent: When you explicitly authorize the sharing

7. Read-Only Nature of Service

InvoicePortalX is designed to be a read-only customer portal. We never:

  • Modify or write back to your accounting or invoicing system
  • Connect directly to your bank or payment gateway
  • Process payments or handle financial transactions
  • Alter your source-of-truth financial data

8. International Data Transfers

We use Cloudflare infrastructure to host this website and process beta submissions, which may involve processing in multiple regions. We take reasonable steps to protect your information in accordance with this Privacy Policy.

9. Children's Privacy

The Service is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal data, please contact us.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of material changes by posting the new policy on our website and updating the "Last updated" date at the top of this policy.

11. Contact Us

If you have questions or requests about this Privacy Policy (including deletion requests), please contact:

InvoicePortalX —
Email: hello@invoiceportalx.com

12. Analytics

We use Cloudflare Web Analytics to understand website usage. Cloudflare Web Analytics is designed to be privacy-friendly and does not use client-side cookies.

13. Regulatory Rights (EEA/UK)

If you are located in the European Economic Area (EEA) or United Kingdom, you have the right to lodge a complaint with your local data protection authority. We are committed to resolving any concerns you may have about our use of your personal data.

Last updated: January 2026