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Privacy Policy

Last updated: January 2026

1. Introduction

InvoicePortalX ("we," "our," or "us") respects your privacy and protects your personal information. This Privacy Policy details the data we collect when you visit invoiceportalx.com, request private beta access, and use the InvoicePortalX Service.

2. Data We Collect

2.1 Information You Provide (Beta Requests)

When you submit the private beta request form, we collect the information you enter, which may include:

  • Contact & Company: company name, your name, email address, country, role
  • Qualification: company size, monthly invoice volume, current system, timeline
  • Optional: additional comments

2.2 Information Automatically Collected

When you visit the website, we (and our infrastructure providers) automatically collect:

  • Log Data: IP address, browser type, device information, referrer, pages visited, and timestamps
  • Security Signals: bot/abuse signals used to protect the site (e.g., CAPTCHA verification)
  • Analytics: aggregated usage analytics (see Section 12)

3. How We Use Your Data

We use collected data to:

  • Run the website and beta program: process and review beta requests and communicate with you
  • Provide the Service (once available): operate the portal and related features you request
  • Improve the Service: understand usage patterns and improve performance and reliability
  • Ensure Security: prevent abuse, spam submissions, and unauthorized access
  • Comply with Legal Obligations: Meet regulatory requirements and enforce our Terms of Service

4. Data Protection

4.1 Security Measures

Industry-standard security measures protect your data:

  • Encryption: HTTPS/TLS encryption transmits all data
  • CAPTCHA/Abuse Protection: we use Cloudflare Turnstile and related checks to prevent spam and abuse
  • Secure Infrastructure: Cloudflare Pages/Workers infrastructure and security controls power the site

4.2 Data Retention

We retain personal information only as long as needed (for example, to manage the beta). Request deletion anytime by emailing us (see Section 11). We retain limited records when law requires or for legitimate business purposes (e.g., security and fraud prevention).

5. Your Rights and Choices

Your location determines your rights regarding personal data:

  • Access: Request a copy of the personal data we hold about you
  • Correction: Correct inaccurate personal data
  • Deletion: Request deletion of your personal data (subject to legal requirements)
  • Portability: Receive your data in a structured, machine-readable format
  • Objection: Object to certain processing activities
  • Restriction: Limit certain processing activities

To exercise these rights, please contact us at hello@invoiceportalx.com.

6. Data Sharing

We keep your personal data private. We share your data only in these circumstances:

  • Service Providers: with vendors that help us operate the website and service (e.g., Cloudflare). Once paid plans are available, we will use Stripe for billing in USD.
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Legal Requirements: When required by law, court order, or government authorities
  • With Your Consent: When you explicitly authorize the sharing

7. Read-Only Nature of Service

InvoicePortalX serves as a read-only customer portal. We avoid:

  • Modify or write back to your accounting or invoicing system
  • Connect directly to your bank or payment gateway
  • Process payments or handle financial transactions
  • Alter your source-of-truth financial data

8. International Data Transfers

Cloudflare infrastructure hosts this website and processes beta submissions across multiple regions. We take reasonable steps to protect your information in accordance with this Privacy Policy.

9. Children's Privacy

The Service serves users 16 and older. We exclude personal information collection from children under 16. If you become aware that a child has provided us with personal data, please contact us.

10. Changes to This Policy

We may update this privacy policy periodically. We post the new policy and update the "Last updated" date to notify you of material changes.

11. Contact Us

Questions or requests about this Privacy Policy (including deletion)? Contact:

InvoicePortalX —
Email: hello@invoiceportalx.com

12. Analytics

We use Cloudflare Web Analytics to understand website usage. Cloudflare Web Analytics protects privacy and avoids client-side cookies.

13. Regulatory Rights (EEA/UK)

EEA and UK residents file complaints with their local data protection authority. We resolve any concerns about our use of your personal data.

Last updated: January 2026